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In case you have just a few questions, or are a frequent visitor looking for a specific piece of information, we've created a list of the questions listed here. A click of the mouse will take you to the info you seek!
A: Virtual Assistance is a fairly new administrative profession. The professionals are called Virtual Assistants, or VAs. VAs are micro business owners who provide administrative and possibly personal support while working in long-term collaborative relationships with only a handful of terrific clients. Using phone, fax, email, as well as other emerging technologies, VAs support their clients' needs, across the board, without having to ever step foot inside the clients' offices. Q: What Virtual Assistance isn't. A: As you move around the 'net, you'll see a variety of definitions about what Virtual Assistance is, and what VAs do. AssistU has always had a strong and distinctive brand of Virtual Assistance which we believe is the highest and best standard for the industry as a whole. We invite the entire Virtual Assistance industry to step up and use this particular definition! We stand for VAs providing administrative and personal support, across the board, in long-term and collaborative relationships. So, a VA is a person who supports a client, across the board, administratively and personally without being geographically present in the client's location. Having said that, a VA is not someone who provides consulting services. That person is a consultant. A VA isn't someone who only provides bookkeeping services. That person is a bookkeeper. A VA isn't someone who only provides marketing support. That person is a marketing consultant or a marketing assistant. A VA isn't someone who books speaking engagements. That person is an agent. Nor are VAs Tax Advisors, Accountants, Medical Transcriptionists, Web Designers, or professional business and personal coaches. In our opinion, what makes a person a VA isn't that the services can be performed at a distance, but rather that the services that are being performed are administrative in scale and scope, and are provided with the desire to support the client across the board, not with just one specific function or task, no matter how ongoing that might be. While it's possible that a VA may offer additional services, those who offer limited, or non-administrative services are not, in our opinion, Virtual Assistants. Are we judgmental? We don't believe so. There's certainly room in the business world for whatever any entrepreneur wants to do. However, we feel, and have always felt, that there needs to be a strong definition of what this profession is about; in order for Virtual Assistance and VAs to have a future, we need to distinguish ourselves and what we offer as distinct from all others. At AssistU, through our brand, we have been doing that since we formalized the profession years ago, and it's part and parcel of what we stand for. Q: Why does it make any difference how a new entrepreneur labels his or her business? Other organizations don't seem to feel that way! A: The Virtual Assistance profession is still a very young profession, and we feel it's critical for there to be a strong definition as to what Virtual Assistance is and isn't. "Virtual Assistance" isn't a catch-all phrase for anything a person can do from home. It's a specific professional industry, and we are committed to "Virtual Assistance" being defined appropriately, and being used by people actually doing the work of a Virtual Assistant. Q: What's the history of the profession? A: It's difficult to pinpoint when, exactly, virtual assistants began working. We know that our founder, Stacy Brice, was working virtually with clients in the mid-80s, long before working that way was easy or cool. She may or may not have been the first VA, but what's absolutely clear is that she formalized the profession when she founded AssistU in early '97. Since then, AssistU has been the leader in VA training and support, and is widely known to train the finest Virtual Assistants in the world. That reputation has had them referred to as the "Harvard of Virtual Training." With the highest standards in the industry, AssistU is always looking at what's the highest and best for the Virtual Assistance profession, and acting as steward, gently guiding and forming the industry as it grows. The industry's seminal innovator, AssistU is responsible for the creation of such now commonly held industry standards as:
More than two years after AssistU started training top-notch VAs, additional organizations began to emerge to support VAs in their practices. While there are vast differences in the business models embraced and the view of the profession as a whole, the variety of organizations permit a new or aspiring VA to find the best support for him/her. Q: In the corporate world, many managers are required to do most, if not all their own administrative work. Don't small business owners do it all themselves? A: They usually do, but sooner or later, as their businesses grow, they often find what managers do — it's impossible to do it all and have a great life. Something has to give! Fortunately, small business owners can do something about it. Managers are fundamentally stuck running faster on the corporate gerbil wheel. Business owners and entrepreneurs find what great administrative professionals have always known deep down: When the client gives work to a VA, and allows him or her to proactively support the client in reaching his or her goals, freed up time and energy are created and available for an abundance of other things.... the things that they love and do best, and should be focusing on. VAs are dedicated, driven, masterfully skilled administrative professionals who genuinely want to powerfully impact the lives of people they work with. Q: I can see why it's a great idea for busy people everywhere, but I have to ask, does it work? Why would a client consider it? And, why would I consider it? A: For the client, working virtually is especially powerful for many reasons:
You can see that there are powerful reasons for a client to consider working with a VA! For you, the VA, working virtually is especially powerful for many reasons:
You might consider becoming a VA because any one reason in the above list, or for a reason not shown. What we know is that the only job security in this country is the security you create on your own. The corporate world will continue to ask you for more, while giving you less. And downsizing continues... there is simply no way for you to know how long your job will be viable. If you want to, and are ready to create your own destiny, becoming a VA might be just the way to do that. Q: How is it different than being a home-based secretary? A: Generally speaking, the difference is in the scale and scope of the relationship.
Q: You keep talking about the relationship aspects of being a VA. Can you tell me more about that? A: Virtual Assistance is similar to Administrative or Executive Assistance, well known in the corporate workplace in many respects. But the corporate world generally devalues its administrative staff. They simply don't yet see, much less understand the power that could be created if bosses and managers actually saw their administrative people as more than functions, and as being able to bring more to the table than what's typed on a job description. Incredibly lucky is the administrative professional who has a real partnership with her boss — the reality is that those kinds of relationships are too far and few between. So the main thing that makes Virtual Assistance so special (besides the fact that it's, well, virtual) is the relationship — the partnership formed between the VA and client. It's a brave, new world, and AssistU shatters traditional models and rewrites definitions all the time — Here's how we define "partnership"... A Partnership is the purposeful and collaborative commingling of talent, strengths and goals contributing to the constant benefit of all those involved. Let's look at that more closely to see what this new partnership is all about: First, we believe it's critical that the partnerships are constant — the people involved need to be committed to working together on a super frequent and ongoing basis. Each action taken within the relationship leads the pair to another action, moving forward to a specific goal. Each goal moves the pair toward goal, and the momentum carries them forward, together. For the VA/Client relationship, the ultimate goal is harmonious and constant partnering — not a series of transactions. Next, the relationship is purposeful — it's no accident that the two are working together. They chose each other and moved together into the relationship, and they will move together to achieve results. In the VA/Client relationship, if the purposefulness isn't there, there's no basis for the relationship. Partnerships are also a commingling of talents, strengths and goals. That implies that each member of the partnership brings all of their talents and strengths to the table, incorporating them together — with each giving what they have so that they can together achieve more than they could alone. Their goals may not be completely the same, but in the shared experience of the partners, both people achieve their independent and combined goals. In the VA/Client relationship, the VA gives all she has, in terms of talents, skills and resources — BUT here's the important point: while it would seem she does so simply for the good of the client, that's simply not so. That's more traditional corporate thinking. Instead, partnerships create constant benefit for all involved, and as such, the VA derives as much benefit from the relationship as the client, and in very similar ways. While the client may grow a business, free up more time for family and friends, do only the things he/she's good at, and generally have a better quality of life as a result of the relationship with the VA, the VA benefits by having greater freedom and flexibility, grows her own business, does the work she most loves and is good at doing, and generally has a better quality of life. The client gets all this by giving work TO his VA partner, and the VA gets all this by taking work FROM her client partner. Neither can have all they want and need when working alone. The VA/Client partnership synergistically provides the missing elements. Q: Why would I want to do this at home, rather than working for a company in their offices? A: We've heard many reasons. Some are:
Q: What's the idea behind Virtual Assistance? A: As corporate downsizing continues, more and more people are starting their own small or home-based businesses. In order for them to maximize their potential, they really need support of all kinds. Working in a collaborative relationship with a Virtual Assistant is a terrific way to get that support. A: All sorts of people. Consultants (marketing, sales, management, corporate, etc.), coaches, CPA's, attorneys, writers, photographers, therapists, financial planners, stock brokers, executive recruiters, entrepreneurs - what professions can you think of where a small business owner would need support? The list is limitless! Q: OK, but why wouldn't they work with a temp? A: If they have a home-based business, it's unlikely that a temp agency will send someone to work with them. More importantly, they *still* need to have the space, furniture and equipment in order to have a temp; expenses many small business owners would rather not have. Q: How do I decide if being a VA is the right career path for me? A: If you're here reading this, if what you're reading is exciting to you, if you have great skills, if you genuinely love being of service, if the idea of supporting a busy entrepreneur jazzes you, if you are insatiably curious, love to learn, and love being a resource for people, if you want to create a company of your own visioning — one where you'll do work you love with dynamic people, chances are becoming a VA is right for you. Q: I see that your site most often refers to VAs with feminine pronouns. Are all VAs women? A: No — all VAs are not women, however, the vast majority are. We wish that more men would show an interest (if you know any terrific male admins who might be interested in becoming VAs please tell them about this site!), but that simply hasn't been our experience. The administrative profession as a whole is female dominated, which, we believe, explains why the early adapters interested in becoming VAs are also female. As for why we use feminine pronouns, we had to choose. It's far easier to use one or the other than it is to consistently use both, and feedback shows us that internet users grow weary of seeing "he/she," "his/her," etc., all the time. Since the vast majority of VAs are female, and the majority looking into becoming VAs are female, it makes sense for us to choose to use feminine pronouns for use on our site. We could have chosen to write things differently, speaking about VAs always in the plural so that we could appropriately use plural pronouns, but the light, conversational quality of our site, so often commented by people who visit, would be lost in the process. Q: Aren't the skills I have enough for me to just go out and start working now? A: Perhaps you have great office and relating skills. That's perfect! Still, we've found that learning to build a virtual business and develop a successful thriving practice happens quickly and easily when you get the right training. We firmly believe that anyone considering this profession probably needs additional training. We are certain that people who get great training and really understand the power created in the relationship between the VA and the person assisted, will get their practices up and running much quicker than those who try to do it on their own. You and your business deserve every advantage. The training, coaching, and support available from AssistU is the best advantage you can get. Q: What qualities do I need to do Virtual Assistance work successfully? A: Working virtually is not for everyone. It sounds great, but the reality is that to do this work successfully and happily a person needs to have a certain something.... something different than one needs when one works in an office surrounded by people. Here are the qualities we look for in a person before we recommend our program and the formation of a virtual assistance practice:
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Q: Can your graduates survive financially on this business alone or do they have to have other jobs?
A: They can absolutely survive financially on this business alone.
Q: Do you have medical benefits or any type of benefits?
A: None of the "traditional" work benefits, no. It wouldn't be appropriate for us to, as each VA owns her own business, and is responsible for setting those up according to her own needs and her business structure.
A: You can structure your practice any way you like. It's your business! You set your own hours, and if you only have one day a week, or evenings and weekends only, go for it!! Finding clients who need that kind of support might be a bit more difficult than it would be if you were available from 9-5, but it can be done. Some people think they'd like to keep a full-time job, and work part-time as a VA in the evening and on weekends, building a practice until the income generated is on par with the income earned at the full-time job. If that's something you're considering, know that, depending on your circumstances and financial needs, that might not be an especially realistic goal, as it may require you to work more hours than you have the capacity to handle. What's more realistic is that you have a transition plan — a way to move from working full-time to working in your own business. There are only a few ways to make that happen without making yourself crazy in the process, and we're happy to share those with you before you take another step forward. Just contact us, and we'll be happy to help you assess your situation so that you can create a realistic and easy to implement transition plan. A: Since prospective clients are everywhere, you'll need to learn about marketing your services and making yourself attractive to them. Among other things, we share many marketing and practice building strategies in the VTP. As a wonderful addition to your own efforts, you'll have access to high-quality client referrals through our Registry! Q: How long does it take to build a successful VA practice? A: A lot depends on the time you have to invest. If your plan is to launch into this and do it full-time, you could have a full practice in a matter of months. If you plan to work part-time, and you have less time to invest now in marketing your services, it could take longer. Traditional business wisdom tells us that it takes an average small business owner three to five years to build a business. It could take you that long, and you need to be ready for that reality. Most VAs do it in far less time. Q: How soon should I start to build my business, and what kinds of work might I do as a VA? A: Most people wait until their training is finished. The training, and all your fieldwork and special projects done in the course of the training are incredibly rigorous, and there won't be much time left over for starting to actually build your business. As for the kind of work AssistU VAs do, remember that they provide administrative and personal support, across the board, to their clients. So all your client's needs can be handled by you; you can personally do what is needed, or you can make it happen. The beauty of this work is that the only things that can't be done are things which actually need to be touched in a client's office, such as paper filing (and even that's possible if you're creative!). Otherwise, you and your clients are only bound by imagination, need, skills and desire.
The goals of tomorrow are the things a client is working toward, and the tasks inherent in them that contribute to the client's bottom line. These are things that will bring people to the client, like:
Can you see that the two avenues are very different?
Of course, these skills are billed at a rate that is separate from and higher than the rate generally billed for assisting.
New niches and specialties are emerging all the time! Q: What could I expect to earn? A: Much depends on your skills, what you want to do, how much value you create, your experience, etc. Generally speaking, an experienced assistant with a new VA practice, great skills and great VA training can expect to make $30+ per hour. A VA with an established practice can make much more ($40 - $70+ per hour). Q: How do I move forward to building a VA practice of my own? A: Some people try to do it on their own. What we know is that people who get great training specifically about what it is to be a VA and have a business, get their VA practices up and running far more quickly and easily. If you choose to do it alone, we wish you all the best luck! If you want a road map for success which will allow you to miss most of the bumps and potholes along the way, you'll want to very seriously consider joining the program offering the premier training for VAs: the Virtual Training Program offered by AssistU. A: Start here on the site. It's information rich, and will give you just about everything you could need. Be sure to visit the FAQ about our Virtual Training Program and all that's included there (including audios and articles), and read the information we've created for the clients who will work with our VAs. Then, listen to our recorded telediscussion done with people who share your interest in possibly becoming VAs, and/or register for the live version of that telediscussion that we do each month.
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